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Research Project Grants :  
September 13, 2013 at 4pm 

Fellowships / Studentships : 
October 25, 2013 at 4pm

Fellowships

General Guidelines for all Awards
New Investigator Fellowship
Postdoctoral Fellowship
Download Guidelines (pdf file)


General Guidelines for all Awards

Duration of awards:

  • New Investigator Fellowship: 3 years (up to $35,000 per year)
  • Postdoctoral Fellowship*: 2 or 3 years ($35,000 per year)
  • Research1 Studentship*: 1, 2 or 3 years ($16,000 per year)

* Applicants must indicate on the Facesheet, the number of years for which they seek funding. Applicants who do not apply for the required duration of an award will not have their applications considered.  
1
Funding for a third year is not assured and will be dependent upon a satisfactory progress report.

 

The lifetime limit on the number of awards an individual may receive on any fellowship category is as follows:

  • New Investigator Fellowship: 1
  • Postdoctoral Fellowship: 1
  • Research Studentship: 1

2 Awards do not have to be consecutive. Applicants who have held this award for two terms may apply for an award of four years in their final term.

Each application will be considered as a new application.  

Definition of elapsed time

The date from which the Foundation begins counting time since a qualification was earned is the date on which the degree was conferred.  As evidence of this date, we will accept a photocopy of a degree, certificate, or any official document confirming the date.

Other instructions

A prospective applicant who requires assistance to complete an application should contact the Grants Officer at the Foundation.  If you are not sure which category represents the best fit for you, we strongly urge you to call the Foundation before you complete the application.  

Please use the Foundation’s checklist for the relevant category to verify that your application is complete. It is the applicant’s responsibility to ensure that all required documents reach the Foundation by the deadlines.  We will not contact applicants to pursue missing information.  

Following are the specific terms and instructions for each award category. The application forms are at the end of these guidelines.  The Foundation reserves the right not to review applications that do not respect these requirements.


New Investigator Fellowship

New Investigator Fellowships are intended for candidates who at the competition deadline are in the first five years of their career since obtaining the most recent professional research qualification. Interruptions, delays or post-degree clinical training in your post-PhD  or professional research qualification cumulative experience and/or research training may be taken into account in determining eligibility if detailed information on the interruption, including specific dates, is provided in the “Applicant’s Letter.”  Valid interruptions include childrearing, long-term illness (greater than 30 days), or health-related family responsibilities. Personal career choices such as Professional or Independent work experience are not considered eligible interruptions. The OMHF uses the date of degree completion to determine applicant eligibility. This is the date on which all requirements of your degree have been met, including successful defense and submission of the corrected copy of your thesis (verified against the official transcript[s]) submitted as part of the application.

The purpose of these awards is to enable flexible options for a newly independent investigator to develop a line of research and to consolidate a research career.

 

Applicants for all of these awards must hold a professional research qualification in a field relevant to mental health, and be conducting investigations in an Ontario hospital, university or other institutional setting.  The professional research qualifications for the purposes of determining eligibility for any of the above awards are:           

  • F.R.C.P.(C) + M.A. or M.Sc.
  • F.R.C.P.(C) alone
  • Ph.D.                                                                                    

We invite applicants to contact the Foundation if they have further questions about their eligibility in any category.

 

General guidelines  

The fellow’s institutional accounting office must submit a statement of expenditures on the form provided by the Foundation within 30 days of the end of each fiscal year (June 30) in which the fellowship is held.

A brief progress report must be submitted by fellowship holders within 60 days of the end of each year in which the fellowship is held. The progress report should note progress made and obstacles or barriers encountered in the accomplishment of the goals set out in the proposal accepted for funding by the Foundation.

The Foundation expects fellowship recipients to submit a final report describing the work done for the duration of the Foundation's fellowship. Reports are due within 60 days of the termination of the fellowship. Reports should detail the accomplishment of the goals set out in the proposal accepted for funding by the Foundation and of the plan to publish and disseminate the results of the research. In order to submit their report, investigators must login into their account on the OMHF website or create a new account, and then click on the “Add new research results” button. Fellows must send the Foundation reprints (electronic copies preferred) of supported work when they become available.

A fellowship holder who has not submitted a satisfactory progress report and/or final report to the Foundation will be barred from submitting a grant or fellowship proposal to the Foundation in future competitions. This bar will be lifted upon receipt of a satisfactory progress and/or final report(s).

The Foundation may wish to disseminate the results of the work it supports in a variety of forums. Consequently, we ask that the report be easily accessible to a reader with scientific training and expertise but who may not be an expert in the subject matter of the report.  The report should describe the major accomplishments of the research, and provide a summary of the implications of the work with respect to advancing knowledge, improving mental health practice, or policy development.

Terms of Award

New Investigator Fellowships are for a period of three years.

The New Investigator Fellowship is intended to afford flexibility to the recipient.  The award may be used to:

a)      arrange for relief from clinical, teaching or administrative duties in order to secure time for research,
b)      be applied directly to the operating costs of research, or  
c)      provide the individual with a stipend.  

The applicant may request an award of up to $35,000 in each year. The application must clearly show how the funds are to be spent.

If a new investigator applies for an operating grant, the Foundation’s general restrictions on multiple grants will prevail (refer to the Research Project Grants Guidelines). If an applicant for a Type A grant is also applying for a New Investigator Fellowship (NIF), the NIF can only be held as a stipend.  

If the applicant is requesting funds to provide a substitute to take over some of the Fellow’s teaching, clinical or administrative duties, the institution will make arrangements for the substitution.  The application form should outline a draft plan for how the substitution will be implemented.  The institution should make clear what duties will be taken over and what arrangements are proposed to provide a satisfactory alternative to the Fellow.  The amount of time released to do research may vary, but in no instance will the Foundation support a full-time substitution.   Before payments are made for substitutions, the institution must provide the Foundation with final details of the arrangements to provide a substitute for the Fellow. This information is required by May 31 and the Fellowship will not be awarded if the proposed substitution is not satisfactory to the Foundation.

When the applicant seeks relief from clinical duties, the award can be used to cover the income lost by a reduction in the number of OHIP-funded clinical services provided by the Fellow in order to undertake the proposed research. The institution and the applicant must provide documentation for the reduction of OHIP-funded services 

All applicants for this award must have a mentor or senior collaborator who is an established investigator in a field relevant to mental health. The Foundation will require assurance of a close working relationship between the mentor and the New Investigator.

The applicant must provide evidence of the likelihood that his or her research position has a reasonable prospect of continuity. Evidence of this would be that the applicant holds tenure or a tenure-track position, or that the program or department within which the individual works has a firm commitment to retention of the applicant over the longer term.  The program or department head’s letter of support should explicitly address this issue.

The Fellowship will normally commence on July 1.  The Foundation will make payments in quarterly instalments to the institution for all types of award in this category, starting July 15.  

New Investigator Fellows receiving project funds may carry forward unspent funds from one year for use in the following year.  At the end of such an award, the institution must return unspent funds to the Foundation.  If the New Investigator Fellow makes a requestfor extension the Foundation may give authority to use the unspent funds to complete the project.  

Request for Extension (New Investigator Fellowships - Operating Costs ONLY)

A fellow may request an extension to complete the project as originally approved and funded. A request to use Foundation funds to undertake a substantially different project than that originally approved will not be considered.

An extension may be requested for either six months or one year. In no case will an extension run more than one year past the original date for completion of the fellowship and at that date, all unspent funds must be returned to the Foundation.

The fellow must make a written request for an extension before October 15th of the third year of the fellowship.  Requests received after that date will not be considered.   

A request for an extension must:  

  • clearly explain why the extension is required;  
  • include a statement of expenditures to date;  
  • include a description of progress in the project to date;  
  • provide evidence that the project as originally funded can be completed by the end of the extension; and  
  • include a revised budget to cover the period of the proposed extension.  

Incomplete requests will not be considered.  

The extension request will be reviewed by the Executive Director. The request will be granted unless the Executive Director is of the opinion based on the materials submitted by the fellow that the project as originally proposed cannot be completed during the course of the extension.

A Fellow whose request for a six month extension is approved may apply for a new grant in October of the third year of the extended grant.

A Fellow whose request for a one extension is approved may apply for a new grant in October of the fourth year of the extended grant.  

Policy On Access to Research Publications

  • Grant and fellowship recipients are required to make every effort to ensure that their  peer-reviewed publications are freely accessible through the Publisher's website (Option #1) or an online repository as soon as possible and in any event within six months of publication (Option #2).  
  • Under the second option, grant and fellowship  recipients must archive the final peer-reviewed full-text manuscripts immediately upon publication in a digital archive, such as PubMed Central or the grantees’ institutional repository. Publications must be freely accessible within six months of publication, where allowable and in accordance with publisher policies.
  • An electronic version of peer-reviewed publications must be submitted to the Foundation as soon as they are available.  
  • Grant and fellowship recipients may also wish to submit their manuscripts to a journal that provides immediate open access to published articles (if a suitable journal exists). OMHF considers the cost of publishing in open access journals to be an eligible expense.
  • Book chapters, reports, monographs, editorials, or conference arising from OMHF-funded research are not currently covered under this policy.

 

How to apply

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Postdoctoral Fellowship

The Postdoctoral Fellowship is intended to provide an opportunity for a person with a Ph.D. to obtain further training.  

a) Terms of award

Postdoctoral Fellowships may be for a period of two or three years.

Each applicant must arrange for:  

  1. supervision by a senior scientist; and,  
  2. admission to a research facility acceptable to the Foundation.  

An applicant must hold a Ph.D. in a field relevant to mental health. Preference will be given to candidates who have not previously held a Postdoctoral position.

Postdoctoral Fellowship awards will normally start on July 1. A candidate may apply to the Foundation for permission to take up the award at a later date; in this case the award will be pro-rated. Awards not taken up by September 1 will be forfeited. Awards are paid in quarterly instalments to and administered through the Fellow’s institution, starting July 15.  Successful applicants are required to devote themselves to the purposes of the award for the full period of tenure.  They are not permitted to hold a second award.

The fellow’s institutional accounting office must submit a statement of expenditures on the form provided by the Foundation within 30 days of the end of each fiscal year (June 30) in which the fellowship is held.

The Foundation determines annually the stipend payable to Fellows.  Fellows may apply for travel funds, not to exceed $450 each year, to defray the costs of attendance at scientific meetings.  Postdoctoral Fellows should write a letter to the Executive Director in advance, countersigned by their Supervisor, describing the meeting and the Fellow’s role in it (e.g., presenting, observing).  The Foundation will require receipts and/or documentation confirming the Fellow’s attendance at the conference before making payment.  This amount is not transferable between years of an award; moreover, Fellows must use their yearly allocation for an event taking place within the same award year.

A brief progress report must be submitted by fellowship holders and their supervisors within 60 days of the end of each year in which the fellowship is held. The progress report should note progress made and obstacles or barriers encountered in the accomplishment of the goals set out in the proposal accepted for funding by the Foundation.  

The Foundation expects fellowship recipients and their supervisors to submit a final report describing the work done for the duration of the Foundation's fellowship. Reports are due within 60 days of the termination of the fellowship. Reports should detail the accomplishment of the goals set out in the proposal accepted for funding by the Foundation and of the plan to publish and disseminate the results of the research. In order to submit their report, investigators must login into their account on the OMHF website or create a new account, and then click on the “Add new research results” button. Fellows must send the Foundation reprints (electronic copies preferred) of supported work when they become available.

Fellows should give one copy of the progress and/or final report to their supervisor.  The supervisor is requested to review the report and provide us with a confidential assessment, indicating the future potential of the Fellow as a researcher.  

A fellowship holder who has not submitted a satisfactory progress report and/or final report to the Foundation will be barred from submitting a grant or fellowship proposal to the Foundation in future competitions. This bar will be lifted upon receipt of a satisfactory progress and/or final report(s).

The Foundation may wish to disseminate the results of the work it supports in a variety of forums. Consequently, we ask that the report be easily accessible to a reader with scientific training and expertise but who may not be an expert in the subject matter of the report.  The report should describe the major accomplishments of the research, and provide a summary of the implications of the work with respect to advancing knowledge, improving mental health practice, or policy development.

Policy On Access to Research Publications

  • Grant and fellowship recipients are required to make every effort to ensure that their  peer-reviewed publications are freely accessible through the Publisher's website (Option #1) or an online repository as soon as possible and in any event within six months of publication (Option #2).  
  • Under the second option, grant and fellowship  recipients must archive the final peer-reviewed full-text manuscripts immediately upon publication in a digital archive, such as PubMed Central or the grantees’ institutional repository. Publications must be freely accessible within six months of publication, where allowable and in accordance with publisher policies.
  • An electronic version of peer-reviewed publications must be submitted to the Foundation as soon as they are available.  
  • Grant and fellowship recipients may also wish to submit their manuscripts to a journal that provides immediate open access to published articles (if a suitable journal exists). OMHF considers the cost of publishing in open access journals to be an eligible expense.
  • Book chapters, reports, monographs, editorials, or conference proceedings arising from OMHF-funded research are not currently covered under this policy.

How to Apply

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