Research Project Grants :  
September 11, 2015 at 4pm

Fellowships / Studentships : 
October 30, 2015 at 4pm

Research Project Grants

Guidelines and Eligibility
Terms of Award

How to Apply
Download the guidelines (PDF file)

Guidelines and Eligibility

Two types of grant are available:

Type A: Research Project Grants (2 years)

Applicants may request funds for up to two years. The grant period will be determined by the Foundation and specified in the letters of notification.  Even if the intent is to continue a line of work funded by the Foundation, applications for further support beyond the period of notification will be treated as new applications.

Individuals enrolled in a predoctoral training program are not eligible to apply for a Type A grant.



Type B: Research Project Grants (up to 4 years)

Principal investigators who have been funded by the Foundation for at least four consecutive years in a particular line of research at the time of application, and who can show the need to continue that line of research may apply for support for up to four additional years, through a type B grant. 

Holders of a Type B grant will be expected to submit a satisfactory progress report to secure funding for the 3rd and 4th years of the type B grant.  The Foundation must receive the progress report by the September deadline which falls in the 2nd year of the grant. The Progress Report will be reviewed by the Grants Committee.  

Complete documentation to secure funding for the 3rd and 4th years of a Type B grant must include the following:

  • Facesheet (Page 1)
  • Project Summary Sheet (Page 3)
  • Budget (Page 4) + budget justification (page 5)
  • Administration of funds (Page 7) 
  • Progress Report of a minimum of 5 and a maximum of 10 single-spaced pages, to include the goals of the first two years of research, the progress achieved, the goals for the following two years, as well as a list of all activities related to knowledge transfer dissemination, including publications (do not append publications).

Please read carefully eligibility criteria before applying. Improperly prepared applications will not be considered. If you have any questions, please contact the Foundation.

Budgets for Type A or B Grants may not exceed $75,000 in any one year.


Role of investigators

The Foundation wants to provide opportunities for the development of new ideas and new investigators.  Consequently, there are limits on the number of grants in which an individual may be involved in as a recipient or an applicant at a given time.  

Under no circumstances may any person simultaneously apply for or hold more than one OMHF-funded grant (type A or B) as a principal investigator. A person may hold an OMHF-funded grant as a principal investigator and serve as a co-investigator on another OMHF grant. The Foundation reserves the right to determine whether the participation of any person in more than one award or application of any type is appropriate. Applicants are welcome to contact us in advance for an opinion on how this policy would apply in a particular situation.  

If an applicant for a Type A grant is also applying for a New Investigator Fellowship (NIF), the NIF can only be held as a stipend.  

The Foundation recognizes that a project may require a team of investigators, and such research is encouraged.  However, the team must identify as the principal investigator a single person to whom correspondence should be directed.  The principal investigator alone will be accountable to the Foundation for compliance with the conditions of an award and for the provision of reports, financial statements, and all other aspects of the grant.

When more than one investigator is named in an application, the principal investigator should provide a covering letter outlining the unique contribution of each investigator.  No person may be named as a co-investigator, consultant, etc. without prior agreement from that person.  The principal investigator should also provide verification of participation from all co-investigators, consultants or collaborators. A signature in the space provided on the facesheet will satisfy this requirement for co‑investigators.

Eligibility criteria for type B grants

Investigators interested in applying for a Type B grant must meet all of the following criteria. To be eligible, an applicant must:

  • have been funded by the Ontario Mental Health Foundation via a Type A or Type B grant for at least four consecutive years at the time of application,
  • have been the principal investigator on the grant or grants used to demonstrate eligibility,
  • be able to show the need for four years of funding to complete the work in the application, and
  • applicants for a Type B grant must document their eligibility for this grant in their covering letter.


Deadline for Type A and B Project Grant Applications:  
Friday, September 11, 2015 at 4:00 pm (Eastern Time)
Important note: you will not be allowed to submit after the deadline.

Terms of Award

The grant year starts on April 1 and ends March 31 the following year.

The Foundation may make an award for an amount less than that requested; when this happens, the grantee must submit a revised budget within the amount approved.

Budget restrictions

Once an award has been made, the principal investigator may use the funds as he or she sees fit within the total authorized sum.  It is not usually necessary to seek the approval of the Foundation for minor changes in the budget; the Foundation, however, reserves the right to request an explanation for substantial changes. If expenditures in any category are expected to vary from the approved budget by 20% or more, the principal investigator must obtain prior approval for the change from the Foundation.  In addition, principal investigators should note the following restrictions on the use of grant monies:

  • the upper limit on operating funds available to a principal investigator from the Foundation is $75,000 per annum
  • up to $15,000 may be spent on equipment or items of equipment over the life of the grant  
  • a maximum of $1,500 per year may be spent on travel which is restricted to scientific conferences (see notes on budget preparation). Allowances for travel are not transferable between fiscal years of an award.
  • total expenditures in any year must not exceed the approved budget or the funds available in that year (the Foundation will not assume responsibility for budget deficits).
  • the Foundation will not cover overhead costs, or entertain requests for supplementary funds.
  • the budget for the second year cannot exceed that of the first.

Accounting and payment schedule

Grants are paid to the accounting office of the sponsoring institution at the end of the quarter in June, September, December and March. The institution is responsible for withholding funds until it is satisfied that all requirements relating to ethical issues, including consent, have been addressed to its satisfaction.

The grantee’s institutional accounting office must submit a statement of expenditures on the form provided by the Foundation within 30 days of the end of each fiscal year (March 31) in which the grant is held.

If a grant is funded for more than one year, unspent funds as of March 31 may be carried forward for use in the following grant year (except for travel allowance).

Request for extension

A grantee may request an extension to complete the project as originally approved and funded. A request to use Foundation funds to undertake a substantially different project than that originally approved will not be considered.

An extension may be requested for either six months or one year. In no case will an extension run more than one year past the original date for completion of the grant and at that date, all unspent funds must be returned to the Foundation.

The grantee must make a written request for an extension before September 1st of the second year of the grant.  Requests received after that date will not be considered.   

A request for an extension must:  

·         clearly explain why the extension is required;  

·         include a statement of expenditures to date;  

·         include a description of progress in the project to date;  

·         provide evidence that the project as originally funded can be completed by the end of the extension; and  

·         include a revised budget to cover the period of the proposed extension.  

Incomplete requests will not be considered.  

The extension request will be reviewed by the Executive Director. The request will be granted unless the Executive Director is of the opinion based on the materials submitted by the grantee that the project as originally proposed cannot be completed during the course of the extension.

A Grantee whose request for a six month extension is approved may apply for a new grant in September of the second year of the extended grant.

A grantee whose request for a one year extension is approved may apply for a new grant in September of the third year of the extended grant.

Changes to the project or personnel

With permission from the Foundation, the principal investigator may delegate authority to a co-investigator in some circumstances (e.g., prolonged illness), provided that the continuity of the project can be maintained.  If the principal investigator plans an absence for a period of three months or more during the period of an award, he or she must inform the Foundation in advance and make acceptable provisions for the continuity of the research project.  A grantee who later finds it necessary to change the line of work, or to abandon the project, must consult the Foundation promptly.  

Should a principal investigator leave the province of Ontario during the course of the project, he/she must delegate the authority to a co-investigator within Ontario, as funds are not transferable to institutions outside Ontario.


A brief progress report must be submitted by grant holders within 60 days of the end of each year in which the grant is held. The progress report should note progress made and obstacles or barriers encountered in the accomplishment of the goals set out in the proposal accepted for funding by the Foundation.

The Foundation expects principal investigators to submit a final report describing the work done for the duration of the Foundation's grant. Reports are due within 60 days of the termination of the grant. Reports should detail the accomplishment of the goals set out in the proposal accepted for funding by the Foundation and of the plan to publish and disseminate the results of the research. Investigators must send the Foundation reprints (electronic copies preferred) of supported work when they become available.

A grant holder who has not submitted a progress report and/or final report to the Foundation will be barred from submitting a grant or fellowship proposal to the Foundation in future competitions. This bar will be lifted upon receipt of a satisfactory progress and/or final report(s).

The Foundation may wish to disseminate the results of the work it supports in a variety of forums. Consequently, we ask that the report be accessible to a reader with scientific training and expertise but who may not be an expert in the subject matter of the report.  The report should describe the major accomplishments of the research, and provide a summary of the implications of the work for advancing knowledge, improving mental health practice, or policy development.

Ministry of Health and Long Term Care Policy

"It is a condition of ministry grant funding that the Ontario Mental Health Foundation and its researchers funded under this grant, consent to the Ministry's use and release of information about them and their research in connection with this agreement, in ministry forums and publications."

Policy on Access to Research Publications

  • Grant and fellowship recipients are required to make every effort to ensure that their  peer-reviewed publications are freely accessible through the Publisher's website (Option #1) or an online repository as soon as possible and in any event within six months of publication (Option #2).  
  • Under the second option, grant and fellowship  recipients must archive the final peer-reviewed full-text manuscripts immediately upon publication in a digital archive, such as PubMed Central or the grantees’ institutional repository. Publications must be freely accessible within six months of publication, where allowable and in accordance with publisher policies.
  • An electronic version of peer-reviewed publications must be submitted to the Foundation as soon as they are available.  
  • Grant and fellowship recipients may also wish to submit their manuscripts to a journal that provides immediate open access to published articles (if a suitable journal exists). OMHF considers the cost of publishing in open access journals to be an eligible expense.
  • Book chapters, reports, monographs, editorials, or conference proceedings arising from OMHF-funded research are not currently covered under this policy.